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Registration Panels

When a matter is referred to the Registration Committee, the Chair of the Committee selects a panel from the members of the Committee to consider it. A panel must consist of at least three Registration Committee members, at least one of whom must be publicly appointed. Three Committee members are required for quorum.

There are several common reasons that a member or applicant may find themselves at a Registration Committee Panel, and they are detailed below.

Referral to the Registration Committee for an Active Practice Requirement Shortfall

Members who continue to have an Active Practice Requirement (APR) shortfall are referred to the Registration Committee in accordance with the Registration Regulation.

Members will be asked to make written submissions to the Registration Committee within 30 days of receiving a notice of referral. The member’s written submission must include the following:

  1. Reason for the shortfall and explanation of how they have been maintaining their knowledge and skills to practise safely in all birth settings
  2. Where applicable, the member must demonstrate that extenuating circumstances exist (i.e. circumstances that are beyond the member’s control) that prevented the member from meeting their APR. For example:
    • Low home birth rate practice
    • Unplanned changes to birth location
    • Planned home births becoming transfers of care
  3. Where applicable, an explanation of how the member’s practice environment/employment contributed to the shortfall and may continue to contribute to a shortfall. For example:
    • Hospitalist midwife
    • Expanded Midwifery Care Models and not providing intrapartum care
    • Birth Centre Clinical Director
    • MEP instructor
    • Other

A panel of the Registration Committee is appointed to review the APR shortfall referrals. A chair is appointed, and conflicts are vetted. A panel meets to make a decision using the risk assessment tool for active practice shortfalls. The panel considers all submissions and information and exercises their discretion to determine one of the following outcomes.

  1. Exception granted (in extenuating circumstances under 12(1)1 of the Registration Regulation)
  2. Shortfall plan required
  3. Term, condition or limitation may be imposed if:
    • Member does not attend births as a primary care provider
    • Member only attends births in hospitals and other institutional settings
    • Member has to be a general registrant as part of their employment requirements (e.g. Birth Centre Clinical Director)

The outcome of the APR referral is communicated to the member in a written decision and reasons, including the next APR due date.

Referral to the Registration Committee to determine a Requalification Program

A panel of the Registration Committee may be required to determine a requalification program if the current clinical experience requirements of the Registration Regulation are not met. Generally this is at the time of class change from Inactive to General.

You can click here for more information on the class change process. 

Referral to the Registration Committee for Application Review

Referral to the Registration Committee for Application Review

The Registration Committee considers referrals from the Registrar of applications for registration that do not meet the requirements set out in the Registration Regulation.

The Registrar shall refer an application for registration to the Registration Committee if the Registrar,

(a) has doubts, on reasonable grounds, about whether the applicant fulfils the registration requirements;

(a.1) is of the opinion that terms, conditions or limitations should be imposed on a certificate of registration of the applicant and the applicant is an individual who holds an out-of-province certificate;

(b) is of the opinion that terms, conditions or limitations should be imposed on a certificate of registration of the applicant and the applicant does not consent to the imposition; or

(c) proposes to refuse the application.

When an application is referred to the Registration Committee, the panel must consider the application and any submissions provided by the applicant. The panel then has power to make one or more of the following orders:

  1. Directing the Registrar to issue a certificate of registration.
  2. Directing the Registrar to issue a certificate of registration if the applicant successfully completes examinations set or approved by the panel.
  3. Directing the Registrar to issue a certificate of registration if the applicant successfully completes additional training specified by the panel.
  4. Directing the Registrar to impose specified terms, conditions, and limitations on a certificate of registration of the applicant and specifying a limitation on the applicant’s right to apply to vary those terms.
  5. Directing the Registrar to refuse to issue a certificate of registration.

A panel cannot register an applicant who has not met a registration requirement, unless the requirement is non‐exemptible.

Appealing a Registration Committee Panel Decision

The Health Professions Appeal and Review Board (HPARB) is an independent adjudicative agency.

On request, HPARB conducts reviews and hearings of orders of the Registration Committees of the Colleges. You can read more HPARB’s  Registration-Information-Sheet here.

Contact information for the Board:

Health Professions Appeal and Review Board
151 Bloor Street West, 9thFloor
Toronto ON M5S 2T5

Telephone: (416) 327-8512
Toll-Free: 1-866-282-2179

Facsimile: (416) 327-8524
Email: hparb@moh.gov.on.ca

HPARB Website

Schedule for Registration Panels in 2021

Registration Panel Meeting Schedule and Submission Deadlines
January  – December 2021

Deadline for Submissions from Applicant Deadline for Meeting Materials to be sent to PanelPanel Meeting DateDate Written Decision is issued by the Panel
January 14January 21January 28March 1
February 4February 11February 18March 22
March 4March 11March 18April 19
April 1April 8April 15May 17
May 6May 13May 19June 21
June 3June 10June 17July 19
July 1July 8July 15August 16
August 5August 12August 19September 20
September 2September 9September 16October 18
October 7October 14October 21November 22
November 4November 11November 18December 20
November 2December 9December 16January 17, 2022