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2022 Renewal FAQ

Do you have questions about the 2022 renewal process, active practice requirements, class changes, or resignation?

See the helpful links below. If you can’t find what you’re looking for, reach out to our registration team at registration@cmo.on.ca.


Class Change

What do I need to do to change my registration class?

To change your registration class, please refer to our page on changing registration class or resigning.


Default and Suspension Notice

What happens if I don’t submit a complete registration renewal by October 1?

If after October 1, you still have not submitted a complete renewal to the College, you will receive a written notice from the Registrar of the College. Notice will be given in accordance with the Health Professions Procedural Code, Schedule 2 of the Regulated Health Professions Act, 1991 (RHPA), and the College’s By-laws. The notice will specify all outstanding items, including fees, penalty fees, renewal application, and continuing competency requirements, where applicable.  The notice allows 30 days for midwives to rectify any outstanding issues.

Failure to pay outstanding fees by the required date outlined in a written notice from the College will result in the suspension of registration for non-payment of fees and midwives will no longer be permitted to use the title midwife, or a variation, and are not permitted to practise the profession in Ontario. Failing to comply with requirements set out in the Registration Regulation, such as failing to provide satisfactory evidence of continuing competency in NRP, CPR, and ES, where applicable, may be considered an act of professional misconduct.


Inactive Midwives

As an Inactive member of the College, do I need to renew my registration with the College?

To remain a current registrant of the College, a midwife who holds an Inactive certificate must renew their registration with the College, and pay fees annually.

Can you help me to understand the difference between maintaining my Inactive registration versus resigning my registration?

To assist you in making the decision whether to renew or to resign your registration with the College, please review the Inactive and Resignation Fact Sheet


Payment

What are the 2022 Renewal Fees?

Registration ClassFull FeePayment Instalments
General, Supervised Practice, or Transitional$2,703$1,376.50 dated October 1, 2022
$1,326.50 dated February 1, 2023
Inactive on October 1$1,214$632 dated October 1, 2022
$582 dated February 1, 2023
Class change to Inactive between October 2-November 1, 2022$1,338$756 dated October 1, 2022
$582 dated February 1, 2023

The College accepts payment by Visa, MasterCard or Cheque for full fees. Payment by instalment is by cheque only, and both cheques, in the amounts and dates above, must be received by the College no later than October 1, 2022.

If you are paying by cheque, please note that the College is currently operating a virtual office, and courier packages cannot be received. Please use regular mail instead and send to:

College of Midwives of Ontario
21 St. Clair Avenue East, Suite 303
Toronto, Ontario, M4T 1L9

To renew your registration today, log in to the Member Portal and follow the prompts.

Payment Plan Requests

In extenuating circumstances, a midwife may request a payment plan from the College for registration renewal fees due on October 1, 2022.

Extenuating circumstances are defined as conditions beyond one’s control that justify a payment plan beyond what is already offered with respect to payment in two instalments. A midwife applying for a payment plan will need to show that the circumstances of the application are sufficiently exceptional to justify a departure from the annual renewal requirements. It is for the applicant to demonstrate that exceptional circumstances exist.

The deadline to submit a request/application form for a payment plan to the College is September 1, 2022.

To access the Payment Plan Request form, click here.

Does the College accept bank transfers, online payments, or VISA Debit? 

The College does not accept eTransfers, online bank payments or VISA Debit. Fees may be paid by VISA, MasterCard, or by cheque. If paying by cheque, please allow ample time for the College to receive your payment before the October 1 due date. For renewal 2022, the College can only accept cheques by regular mail and not by courier. 

Did the College receive my credit card payment?

To confirm your renewal invoice has been paid, simply log in to the Member Portal and check the Invoices & Receipts tab. 

If your invoice is showing it hasn’t been paid, yet you entered your credit card details in the payment section of the renewal application and have submitted the renewal application, please check the Invoices & Receipts tab the next business day following the date you entered your credit card details. This will allow time for payment information to update in our system.

Should you still not see your payment, please send an email to registration@cmo.on.ca with the last four digits of your credit card, and College staff will investigate.

Alternatively, you may call VISA or MasterCard to confirm whether your payment has been processed.

Did the College receive the cheque I mailed to pay my renewal fees?

Due to renewal volume, it is difficult for College staff to immediately confirm receipt of any cheque mailed to the College.  For this reason, it is recommended that payments are sent to the College early by registered mail, allowing a midwife to track and confirm delivery.  For renewal 2022, the College can only receive cheques by mail and not by courier.

Alternatively, allow sufficient time for both delivery of your cheque and for College processing before checking the Invoices and Receipts tab in the Member Portal.  If both your payment and renewal application have been submitted, you will see a paid renewal invoice in the Member Portal.  Your payment can only be entered by College staff if a renewal application has been submitted.

Why can’t I see my cheque payment in the Member Portal?

Staff enters cheque payments as quickly as possible, however, due to volume during renewal, it may be several days after receipt of a cheque before your payment is reflected in the Member Portal

Exception: A payment is entered only when a registrant has already submitted a renewal application to the College, and the payment received is in the correct amount.  For payments by instalment, both instalment cheques must be received in specific amounts to be accepted. See the Payment section in the Renewal Guide portion of the website for details respecting instalment dates and amounts. 

How can I pay my fees by credit card after initially indicating I would pay by cheque on my submitted renewal form?

Provided you have not sent your cheque to the College and have submitted your renewal application, simply access the Invoices & Receipts tab in the Member Portal to pay your outstanding invoice by credit card.  If you did mail a cheque to the College, please send an email to registration@cmo.on.ca for further instructions. 


Questions about Renewal

Who do I contact at the College with renewal questions?

Any questions regarding renewal may be directed by phone to 416.640.2252 ext. 222 (Toll-free: 1 844.640.2252 x222) or by email to registration@cmo.on.ca.

Please note the volume of calls and emails to the College during the renewal period is high, so if you leave a message or send an email, please allow a minimum of 2 business days to receive a response. 

If you do not receive a response within 2 business days, please contact the College again.  

Remember, when contacting the College by phone, please clearly state your name, registration number, phone number, and reason for the call.


Questions About Registration Class Change

Who do I contact at the College with questions about a registration class change? 

Any questions regarding registration class changes may be directed by phone to 416.640.2252 ext. 222 (Toll-free: 1 844.640.2252 x208) or by email to registration@cmo.on.ca.

Please note the volume of calls and emails to the College during the renewal period is high, so if you leave a message or send an email, please allow a minimum of two business days to receive a response. 

If you do not receive a response within two business days, please contact the College again.  

Remember, when contacting the College by phone, please clearly state your name, registration number, phone number, and reason for the call.


Registration Documents

When will my updated wallet card be available?

As soon as your renewal is processed and deemed “Complete” by College staff, you will have access to an updated wallet card through the Member Portal. The College will advise you by email once your renewal has been deemed “Complete”.  If you need your updated wallet card as soon as possible, please submit your complete registration renewal to the College in August. 

How can I confirm I successfully renewed my registration with the College?

As soon as your renewal is processed and deemed “Complete” by College staff, you will have access to an updated wallet card through the Member Portal, which can be used to confirm your current registration with the College.  The College will advise you by email once your renewal has been deemed “Complete.”


Renewal Form Submission

How can I check that I have submitted my 2022 renewal form?

Log in to the Member Portal and if the Renewal button on the welcome page isn’t outlined in yellow and includes the words “Submitted”, this is confirmation you have submitted your 2022 renewal form.  See the Invoices & Receipts tab for confirmation of payment for 2022.

Are there any advantages to renewing early?

The College will be processing over 1,000 renewals during the renewal period, not including class changes during the same time. 

By submitting your renewal in August, if there is an issue with your renewal, staff will be able to advise you by email. This way, you will have an opportunity to rectify issues before the deadline and avoid any potential penalties.


Penalty Fee

When is the 15% penalty fee applied?

The 15% penalty fee is applied to any one of the following situations:

  1. unsubmitted or incomplete renewal form
  2. no payment, incorrect payment, or late payment

The 15% penalty fee is applied to each occurrence of the following:

  1. unhonoured cheque

In addition, a charge of $40 will be levied for each cheque not honoured by the bank.


Accommodation(s)

How can I request accommodation(s)?

The College of Midwives of Ontario’s Accommodation Policy outlines the circumstances in which accommodation may be required and describes the processes of providing accommodation. Prior to submitting a request for accommodation, please review the policy here.

If you are requesting accommodation, please submit your request as soon as possible and at least 15 business days before a College deadline. With the renewal deadline of October 1, 2022, it would be best to submit your request no later than September 16, 2022.

Click here to access the submission form. Questions may be directed to registration@cmo.on.ca. Receipt of accommodation requests will be acknowledged within two business days.


Resignation

I don’t want to renew or pay fees, so how can I resign from the College of Midwives of Ontario?

Resignation requests can be submitted through the Member Portal or through the renewal application up to October 1. 

If you have decided you no longer wish to continue as a Registered Midwife of the College for the new registration year beginning October 1, please enter the Member Portal and submit your resignation request with an effective date of no later than October 1. 

This will ensure you do not incur any registration renewal fees and penalty fees for the new registration year. Once a request is received, the College will confirm the resignation in writing once processed. Resignations cannot be backdated.

Registration renewal fees and penalty fees will apply for resignations received after October 1 without a paid and submitted renewal form.

Can you help me to understand the difference between resigning my registration versus maintaining my Inactive registration?

To assist you in making the decision to resign or to renew your registration with the College, please review this document.


Active Practice Requirement (APR)

How can I correct an error in my APR report on file with the College?

If you need to make a correction to an APR report on file with the College, simply send an email to registration@cmo.on.ca and request that the report in question be deleted from your profile. Once the report is deleted, you may resubmit a new report.

If you only need a small change made to your APR record on file with the College, please send an email to registration@cmo.on.ca with the changes clearly explained.

Must I use BORN to retrieve my birth numbers for the College?

A midwife is not required to use a report from BORN and can use their own records to submit active practice birth numbers to the College.

How do I determine if I’m due to meet my active practice requirements this year?

A registrant’s individual APR due date will be visible in the APR button/tab of the Member Portal. Not every registrant of the College is required to submit a declaration and/or active practice report to the College by October 1, 2022. Only those registrants holding General class registration and who have an APR due date in 2022, or earlier, are required to make a submission.

I hold an Inactive certificate; do I still need to submit an APR declaration and/or report?

Inactive certificate holders are not required to submit an APR declaration and/or report. APR due dates for Inactive registrants will be adjusted to account for time away from practice once General registration is resumed.

I hold a Supervised Practice certificate, but don’t see my APR due date, what do I need to do?

Supervised Practice certificate holders will only see an APR due date once they are issued a General certificate of registration.  Supervised Practice registrants are not required to report birth numbers to the College for APR.

What is the reporting period for active practice reports?

In 2022, the College is transitioning to a one report submission for when a registrant has a shortfall in the number of births required. This means, of those registrants that are required to report, they will only submit one report that covers either a two-year or a five-year period. Reporting periods always start on July 1 and end on June 30.

If a registrant holding General registration is due or past due to meet the active practice requirements and has the required births to meet the active practice requirements, only a declaration needs to be completed.  A birth number report is not required in this case.

What if I have a shortfall in APR birth numbers?

If a General registrant who is due to meet the active practice requirements has a shortfall at the end of the reporting period, then the College will initiate a referral, where required.

This means a registrant will be notified of a referral to a panel of the Registration Committee, for the panel to consider the shortfall and determine next steps. A registrant who is referred will be given an opportunity to provide a written explanation for the shortfall to the panel.

To review when a referral must occur and/or the possible panel outcomes, please see here. A shortfall will not impact registration renewal.

What if I don’t submit anything for APR?

If you are due to report APR, but fail to report when required, a notice with a $50 admin fee will be sent to you. Each subsequent reminder will incur an additional $50 admin fee. Failure to report will not stop a panel referral.

If you are not due to report APR, nothing is required from you until you are due to meet the active practice requirements. Check your APR due date in the Active Practice Reporting button (or tab) in the Member Portal.

As a reminder, Inactive registrants are not required to meet APR requirements. APR due dates for Inactive registrants will be adjusted once General registration is resumed. Supervised Practice registrants are not required to meet APR requirements until two-years after they have been issued General registration.